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Grade Submission Resources

All grades must be submitted on-line to the Banner system during this window by faculty who are the instructors of record in Banner.


If your career account password has expired

You must first change it before you can do any of the required activities related to grade submission. The most trouble-free method to do so is through the Physics Computer Network. If you have a Windows machine maintained by PCN, then you can do Control-Alt-Del and change the Windows login password. This will in time propagate to changes everywhere including the career account. Otherwise, the best way is to log in to a PCN server such as bohr and execute a command "passwd". After a few minutes, this should also propagate to everywhere including the career account. Caution: if you change your career account password directly through ITaP, you run a risk of not modifying your profile correctly within PCN and consequently you may not be able to print to Department printers.

Issues with grade submissions

Two of the most common issues with grade submissions have been:

  1. Forgetting to submit grades for individually supervised courses such as 590, 593, and 699, and
  2. Forgetting the fact that some of your students may have signed up for Pass/Not Pass option.

For thsese students, the usual letter grades do not show up as options in the Grade Submission window of My Purdue. However, if you have a large enrollment course and pushing grades through Blackboard Vista to Banner, letter grades submitted for those students with Pass/Not Pass option are simply and silently rejected by Banner, which results in no grade assigned to those students. The only way to avoid this is to know who have this option and assign only P or NP to them. Otherwise, you would have to go into My Purdue manually afterward and pick up those with P/NP-option students individually.

Note: Please consider very carefully before assigning a grade of "I" (incomplete). From the "Academic, Conduct, and Student Organization Regulations" Manual, Section VII, B-4, the following rule applies for the grades that indicate "incomplete" [I, PI, or SI] (the emphasis in bold was added by us):

For Incomplete Work, Either Credit or Noncredit

A grade of incomplete is a record of work which was interrupted by unavoidable absence or other causes beyond a student's control, which work was passing at the time it was interrupted, and the completion of which does not require the student to repeat the course in order to obtain credit. The incomplete may also be used to delay the awarding of a grade in courses (e.g., self-paced courses, mastery courses, and practicums) the completion of which normally requires one semester, but the structure of which allows specified additional time. An instructor may require the student to secure the recommendation of the dean of students that the circumstances warrant a grade of incomplete.

When an instructor reports a grade of incomplete, he/she shall file in the departmental office a statement of the reason for the grade and what is required of the student to achieve a permanent grade. The instructor shall also indicate the grade the student has earned on the work completed, and the weight to be given to the remainder of the work in computing a final, permanent grade. The student must achieve a permanent grade in the course no later than one year after the incomplete is given, or the incomplete grade will revert to a failing grade. (See section F.)

A student will not be permitted to enroll in a course in a future semester for a course in which they have a current I, PI, or SI grade.

The italic (added by us) portions that state the one-year limit on completion of an I grade and that students cannot enroll in a course for which they currently have an I grade are new and effective as of the Fall of 2013.

Appropriate incomplete grades for courses are as follows:

Type Description
I Incomplete; no grade; the student was enrolled in a credit course under the regular grade option.
PI Incomplete; no grade; same as I except that the student was enrolled in a credit course under the pass/not-pass option. (See Section VII-C.)
SI Incomplete; no grade; same as I except that the student was enrolled in a zero credit course.
Last Updated: Apr 9, 2020 9:24 AM

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